The Constitutional Amendment Election closed at midnight on 2/28. All the Constitutional Amendments passed, see below for individual results.
These will be integrated into the Constitution on our website in the near future.
Amend Article I. Name and Purpose
“Article I. amended:
All references to the University of Washington Housestaff Association, UWHA, or equivalent shall be changed to Resident and Fellow Physician Union – Northwest, RFPU – NW, or equivalent. All references to the Association shall be changed to the Union.”
Amend Article IV. Membership
“Article IV amended:
Sections 3 and 4 of article IV are struck. Subsequent sections of Article IV are renumbered accordingly.”
Amend Article V. Membership Meetings
“Article V, Section 5 is struck and replaced with the following: A member of the Board or designee of the Executive Board will make a record of the proceedings at membership meetings.”
Amend Article VI. Executive Board
“Article VI is amended to strike Sections 1 to 7. Current Sections 8 to 9 will stay the same, with Sections 1 to 7 consisting of the following:
Section 1. The Executive Board is made up of the Officers of the Union, which includes the President, Vice-President, Lead Negotiator, Membership Engagement Chair, Collective Action Chair, and Political Engagement Chair. The Executive Board is the highest decision making body of the Union between meetings of the entire Board and membership. The Executive Board will not contain more than two members from any given residency and fellowship program.
The Executive Board may retain professional personnel as necessary to carry out the day-to-day operations of the union and other personnel as necessary.
Section 2. President
(1) The President will preside over all union meetings. They will be the Chairperson of the Executive Board. The President will be the official spokesperson for the Union.
(2) The President will be the chief executive officer of the Union and will have the power to carry out and effectuate the business of the Union, including financial transactions, subject to approval of the Executive Board.
(3) The President will interpret the Constitution subject to the approval of the Executive Board.
(4) In any instance where a Secretary or Treasurer of the Union is necessary for a legal, administrative, or other purpose, the President shall act in those capacities, subject to approval of the Executive Board.
Section 3. Vice-President
(1) In addition to serving as an Executive Board Member, the Vice-President will assist with managing the Board and during negotiation years will assist the Lead Negotiator in negotiating and grievance duties.
(2) The Vice-President will perform such other duties as may be agreed upon by the Executive Board.
Section 4. Membership Engagement Chair
(1) The Membership Engagement Chair will be responsible for co-leading the planning, coordinating, and overseeing of social and charitable events of the Union in partnership with RFPU – NW staff members, with the assistance of other members of the Union.
Section 5. Collective Action Chair
The Collective Action Chair will be responsible for co-leading the planning, coordinating, and overseeing of member engagement in escalations with RFPU-NW, with the assistance of other members of the Union.
Section 6. Political Engagement Chair
The Political Engagement Chair will be responsible for co-leading the planning, coordinating, and overseeing of political engagement and advocacy, and lobbying efforts in partnership with RFPU – NW staff members, with the assistance of other members of the Union.
Section 7. Due to the removal of the Secretary and Treasurer positions, prior duties of these positions will be held by the Union’s professional staff.”
Amend Article VII. Board
“Article VII is amended and existing Amendment 5. Size of the Board is struck to replace “his/her” with “their” in Section 3 and to replace Section 1 with the following:
Section 1. The Board will consist of the Officers (Executive Board) and at least 6 Representatives. There will be no more than 18 total Board members. The Board will have the power to appoint all union committees and to exercise supervision over all the activities of the Union.
(1) The Representatives will assist in the administration of the collective bargaining agreement, in the governance of the Union, and in addressing the problems of members. There will not be more than six from any given residency and fellowship program.
(2) The Representatives will perform such other duties as may be assigned by the President, Executive Board, or professional staff.”
Amend Article VIII. Vacancies
“Article VIII. amended:
If the office of an Executive Board Officer becomes vacant for any reason, the Board in regular or special session will appoint a member in good standing to such office for the balance of the term.
If the office of a Representative becomes vacant for any reason, the Executive Board may appoint, subject to approval by the Board, a member in good standing to fill such office for the balance of the term.”
Amend Article IX. Finances
“Article IX. amended:
All checks issued by the Union must be signed by an Executive Board Officer, named in Article VI.
The Executive Board and any other person who handles funds or property of the Union will seek to obtain a fiduciary bond in an amount not less than 10% of the Association’s assets at the close of its preceding fiscal year.
Any Officer or Board member performing authorized services for the Union will be reimbursed by the union for necessary, reasonable and properly documented expenses incurred in the performance of such services.
The Executive Board is responsible for ensuring the financial security of the Union’s assets.
The Executive Director will be empowered to sign checks on behalf of the Executive Board, named in Article VI.”
Amend Article X. Elections
“Article X amended:
Officers will be elected by secret electronic ballot of the membership. All Members in good standing are eligible for office.
Terms of office for all Officers and Representatives will be 1 year beginning July 1st of each year and ending June 30th of the succeeding year.
The Executive Board and union Staff will be responsible for developing and administering procedures for a fair, democratic and orderly election of Officers and Representatives in compliance with this Constitution. If an Executive Board Officer is running for an additional term, they will forfeit their involvement in assisting with the administration of elections to which they are eligible for office.
Not less than 30 days prior to June 1, notice of nominations and elections will be provided to all members. The notice will set forth the guidelines and the schedule for nominations and the election. Nominations will be open for at least 14 days and elections for 3 days.
Any member may declare themself a candidate for office or nominate any other member for office. Such declaration/nomination must be submitted by written hard copy or electronically sent to the Union. Before the close of nominations, each nominee must submit by written hard copy or email acceptance of the nomination to the Union.
Not less than 7 days prior to June 1, an electronic ballot containing all duly nominated candidates for office will be provided to each member. If there is more than one candidate for a Principal Office, such candidates will be listed alphabetically. If there are more than 6 candidates for Representative, such candidates will be listed alphabetically. If there is not more than one candidate running for an office or not more than six running as a Representative, the candidate(s) is duly elected by virtue of being unopposed. If a slate of candidates runs unopposed, no election is necessary.
Electronic ballots will be counted at the close of voting. Candidates for the Executive Board will be elected by a plurality of valid votes cast for each office (i.e., the candidate with the most votes wins the election for each office). The candidates for Representative with the highest total of valid votes cast wins the election, up to the number of which shall meet the maximum permitted size of the Board.
During the transition period, after the election, and prior to July 1, each outgoing Officer will acquaint his/her successor with the functions of the office and will deliver to the Union all books, papers and other property of the Union that may be in his/her possession.”
The Board shall, not later than three months following this amendment, develop and approve a policy which shall govern if an election should result in more Officer or Board members from a single residency or fellowship program than are permitted by Articles VI or VII.”
Amend Article XII. Ratification of the Collective Bargaining Agreement
“Article XII amended:
All collective bargaining agreements negotiated between the Union and the University of Washington must be approved by the Executive Board and must be ratified by a majority of members voting by secret ballot. The Executive Director (if one is employed) or the Executive Board will ensure that all members receive notice of the terms of the proposed collective bargaining agreement and a reasonable opportunity to cast a secret ballot vote for or against the proposed collective bargaining agreement.”
Amend Amendments 2. Presidential Succession and Creation of the President-Elect Position and 3. Creation of the Lead Negotiator Position
“Amendment 2 amended:
(2) By April of each year, a general election will be held to determine who will fill the office of President-elect. All RFPU-NW members in good standing shall be eligible to run for the position of President-elect. The candidate who obtains a simple majority will be designated the President-elect.
(3) Prior to the President-elect becoming the RFPU – NW President, their ascension to the office of President must be ratified by the RFPU – NW Board by a simple majority. The ratification vote shall be held prior to May 1st. Once ratified, the President-elect will become the President on July 1st and serve in this office until June 30th.”
“Amendment 3 amended:
(4) The Lead Negotiator will be elected by the RFPU – NW Board in September each year and shall serve for a period of 12 months. Should the Lead Negotiator not be able to complete their term, then the election of their successor may be held earlier as directed by the RFPU – NW President.”
Amend Amendment 4. Honorarium for Key Board Positions
“Amendment 4 amended:
(1) Certain positions of the RFPU – NW Executive Board are vital to the ongoing viability of the organization and often require a significant time commitment. Residents or Fellows fulfilling these roles will receive an honorarium in recognition of their significant time-commitment to the organization.
(2) The President shall receive an honorarium equal to 2 times the amount of the Chief Resident Supplemental Stipend as designated in the RFPU – NW -UW CBA.
(3) The Vice President, Lead Negotiator, Political Engagement Chair, Membership Engagement Chair, and Collective Action Chair shall receive an honorarium equal to the amount of the Chief Resident Supplemental Stipend as designated in the RFPU-NW-UW CBA
(4) During open negotiations the Lead Negotiator shall receive an honorarium equal to 2 times the amount of the Chief Resident Supplemental Stipend as designated in the RFPU-NW-UW CBA.”
Amendment. Honorarium for Board Representatives
“(1) RFPU-NW Board members are vital to the success of the organization. Board positions carry significant responsibilities and time commitments, and it is important that RFPU-NW recognizes these in a meaningful way. RFPU-NW affirms the importance of a Board which is diverse in background and experiences, and meaningful recognition of the work involved is critical to promoting such a Board.
(2) In support of (1), the RFPU-NW Board will provide an honorarium to Board Representatives which may be up to the Chief Resident stipend as designated in the RFPU-NW-UW Collective Bargaining Agreement.
(3) The Board will, by majority vote, set the Board Representatives honoraria amount (and may similarly modify it subsequently) subject to the limits in (2).”
Amend Amendment 16.Creation of the Office of Immediate Past President
“Amendment 4 amended:
When the President completes their term they may choose to fill the office of Immediate Past President for the duration of their successor’s term as President. If the President, at the end of their term, so chooses not to fill the office of Immediate Past President then this office will remain vacant for the duration of their successor’s term as President.
The Immediate Past President may elect to personally fill a seat of the Board. They do not have to be eligible for membership in the union.
The Immediate Past President provides advice and leadership to the Board regarding past practices and other matters to assist the Board in governing the Association. The Immediate Past President supports the President on an as-needed basis. If the immediate past president is no longer a member of the bargaining unit, they are considered an alumni board member and subsequently do not have a voting role on the Board.”
Amendment. Gender Neutral Language
“All references to he/her or his/hers shall be modified to read their or theirs, respectively.”